Administrative Assistant, Pharmacy

Fiscal Year:
2025-2026

Position Title:
Administrative Assistant, Pharmacy

Classification Title:
Administrative Assistant I

Department:
Pharmacy

Posting Number:
R260077

Posting Link:

Employer:
Research Foundation

Position Type:
RF Clerical/Technical

Job Type:
Varies

Appointment Term:

Salary Grade:
N.6

Posting Detail Information Position Summary:
The UB School of Pharmacy and Pharmaceutical Sciences is looking for a highly organized and detail-oriented Administrative Assistant to manage the operational and administrative aspects of our pharmacy practice research program. This role plays an important part in ensuring successful program implementation across different studies, supporting program leadership, and fostering strong partnership with key stakeholders. The Administrative Assistant will work closely with faculty investigators and research staff to coordinate grant administration, regulatory compliance, and day-to-day operations across a portfolio of studies.

Job Duties:

• Coordinate daily operations of pharmacy research programs and keep projects on track
• Serve as the liaison between research leadership team, pharmacies, and key partners
• Organize and facilitate regular program meetings including preparing and distributing agendas, taking minutes, and providing progress updates.
• Oversee IRB documentation, track program activities, and ensure quality and compliance
• Produce professional written communication including reports, summaries and program materials for internal and external audiences.
• Help manage budget, track expenditures, and support reporting to funders.

Learn more:

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicants race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum Qualifications:

• 3 or more years of progressively responsible office experience or Associate degree with 1 year experience
• An equivalent combination of education and experience will be considered

Preferred Qualifications:
Bachelors or Masters degree in relevant field such as public health. Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines. Experience with research or community-based programs.

Physical Demands:

Driving Requirements:
This position does not drive a university owned vehicle

Salary Range:
$50,000 - $55,000 at 1.00 FTE

Additional Salary Information:
The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Work Hours:
Varies

Campus:
South Campus

Posting Alerts:

Special Instructions Summary:

Is a background check required for this posting?:
Yes

Background Check Notification:
Employment in this position will be contingent on the universitys verification of credentials and any other information required by federal or state law, and University at Buffalo policies, including the completion of a criminal history check.

Contact Information Contact's Name:
David Jacobs

Contact's Pronouns:

Contact's Title:
Associate Professor

Contact's Email:
...

Contact's Phone:
...

Posting Dates Posted:
06/02/2026

Deadline for applicants:
Open Until Filled

Date to be filled:

References Number of references required:
3

Reference Cutoff Date:

Instructions to Applicant: